January 21, 2003 (draft modifications March 4, 2003)
NAME AND MISSION
The name of this unit
is the
The mission of this
Division shall be that of the Special Libraries Association
as they pertain to
news media libraries. The Special Libraries
Association promotes and strengthens its members through learning, advocacy,
and networking initiatives.
The scope of the
Division is to encourage and promote the utilization of knowledge through
the collection, organization, and dissemination of information to its
members; to develop usefulness and efficiency of news media libraries; to
publish and stimulate research; to promote high professional standards; to
facilitate communication and cooperation among its members and with
organizations that have similar allied interests.
MEMBERSHIP
The membership of the Division shall be those members of the Association who elect to affiliate with the Division.
[Note: the current classes of
Association members include: full member, organizational member, student
member, and virtual member (only for members outside the U.S. and Canada).
There is no class for retired members.]
The Association’s Board of Directors shall define the classes of members.
Division membership falling below 25 members for more than one Association year will be reported to the Division Cabinet Chair.
EXECUTIVE BOARD
The executive board (“board”) with a minimum of four members shall have the authority and responsibility to manage the Division's property and to regulate and govern its affairs. A majority of board members in office shall constitute a quorum for the transaction of business at any meeting of the board.
The News Division may elect additional
officers as specified by the Division Recommended Practices, and the needs
of the Division.
No member shall serve in the same office for more than two consecutive terms.
Should the office of chair
become vacant, the chair-elect shall assume this position for the remainder
of the term. All other board
vacancies, including a vacancy in the office of chair-elect, occurring
before the conclusion of a departing member’s term will be filled by
majority vote of the remaining members of the board.
OFFICERS
The chair, subject to the executive board, shall have general supervision and control over Division affairs and perform other duties as specified by the News Division Recommended Practices and the needs of the Division.
The chair-elect shall have duties as specified by Division Recommended Practices and the needs of the Division.
The secretary shall keep an approved record of all meetings of the Division and board and sign legal documents jointly with the chair and perform other duties as specified by the News Division Recommended Practices and the needs of the Division.
The treasurer shall have custody of the Division funds and perform other duties as specified by the News Division Recommended Practices and the needs of the Division.
The Division may elect additional officers to serve on the Board as specified by the Division Recommended Practices and the needs of the Division.
MEETINGS
The Division annual business meeting shall be held during the Association annual conference. At least one business meeting shall be held during the term of office of each elected board. Adequate notice of meetings shall be provided to the membership.
COMMITTEES
The board may establish committees, which shall be responsible to the board.
The board may authorize funds for committee expenses.
No Division member may serve on any one committee for more than six consecutive years.
SUBUNITS
Subunits may be established and disbanded by the Division, according to Division Recommended Practices.
FUNDS, CONTRACTS AND PROPERTY
Funds for Division expenses shall be derived in part or in whole from the Association as an allotted share of the annual dues paid by Division members.
Any agreement, contract, or obligation entered into by the Division, including the purchase of property such as office machines, filing cabinets, computer equipment, etc., shall have advance approval of the board. Any agreement, contract or obligation must be in compliance with Association liability limits as prescribed in Division Recommended Practices.
NOMINATIONS AND ELECTIONS
A Nominating Committee for each election of members to the board shall be
appointed by the board.
Nomination of candidates for each office and the election of
candidates shall be determined by the Division Recommended Practices.
DISSOLUTION AND MERGER
The Division may petition the Association Board of Directors for dissolution, or for merger with another Division, by vote of its membership in accordance with the Division Recommended Practices.
COMMUNICATIONS
Divisions shall institute suitable mechanisms to facilitate communications with and between its members regarding Division activities, affairs, issues, and other matters.
DIVISION REPRESENTATION AND AFFILIATION
Division representatives to joint committees and meetings of other societies having objectives allied to those of the Division and of the Association may be appointed by the chair.
AMENDMENTS
This governing document may be amended by an affirmative vote of two thirds of the members present at any Division meeting. Revisions in, or amendments to, the Division governing document, shall be reviewed by the Association Bylaws Committee, prior to presentation to the Division membership.
Approved by Division Cabinet: June 10, 2003
Approved by Board of Directors: January 21, 2004
Effective Date: February 1, 2004